Email archiving and data retention is a hot topic for professional organizations.
As more and more information is moved around electronically there is a greater requirement as well as specific legal requirements for firms to manage this data.
For a long time businesses have relied on Outlook’s archiving function to save the emails to a local file. This backup file is often lost or forgotten about when a replacement computer is put in place so this is not an ideal solution. Outlook Archiving is also configured individually for each user which can be a management nightmare if you have more than two staff.
There are now a number of services which will enable you to have all your incoming and outgoing email archived automatically and kept for differing lengths of time, depending on how your specific compliance works.
These same services can also enable you to use the system as a backup email system should your primary one go down.